The user manager displays a list of active and (if present) a list of deleted users. Users are presented in a tabular format showing userid, name, a reset password icon (), trusted status and default permission. The effective permission for the user (if different than the default permission because of per-calendar or per-user-group permissions) may also appear.

Click on a user's userid to login as that user. If the user data contains an email address the mail icon () appears next to the user's name. Click on this icon to send that user an email. Trusted admin and super users may download an excel spreadsheet containing all user data (excluding passwords) by click in the user download icon ()

Using users

One reason to create users is to track who has added an event to the database or who has last modified an event. Each time an event is added the currently logged in user is recorded as the owner of the event. Also, whenever an event is modified the currently logged in userid is recorded as last editor.

Another important use for users is to assign permission levels. By using different permission levels one may control who may add or edit events, who may manage calendars, who may add other users, etc.

Finally, without users it would be impossible to insure against one user from changing another user's events. If two users have the same permission level (for example edit) they may not edit each other's events.

Creating users

Prior to setting up users it is helpful to ask yourself a few questions. Your answers to the questions will help you setup an effective user system. Each question is presented below followed by upshot based on your answer to the question (read the entire list before proceeding). The super user is created the first time the software runs. The super user must always exist.

Will more than one user be adding or managing events?

If yes, create edit users. If no, do not create any users. The super user will add or edit events. Other visitors will be granted the default calendar permission (view by default).

Will more than one user be managing calendars?

If yes, create admin users. Note that admin users will be able to edit events created by any edit user.

Will more than one user be managing users and other system-wide settings?

If yes, create a trusted admin user.

Should two users be able to change each other's events?

If no, create a separate edit user for each person. If yes, create a single edit user and share the password or set the calendar's default permission to edit and create no users.

Are there certain users who should be able to change every event?

If yes, create a trusted edit user.

Are there users who should be able to add events but not delete or modify them?

If yes, create add users.

Should users be able to add or edit themselves or change their own passwords?

If yes, enable user self edit.

Should events be reviewed prior to appearing on the calendar?

If no, enable pending events and create edit users.

Do you wish to have visitors login simply to see the calendar?

Set the default calendar permission to none. Using the settings on the user settings dialog allow users to add themselves but do not automatically approve any requests (making them all pending user requests). Grant users access as desired.

Have your visitors previously logged in to the website? Do you wish to avoid having them login again?

If yes, use the remote login feature.

Forgotten passwords

There are a number of ways for an administrator to handle lost or forgotten passwords:

• Enable the email features and then check the 'Allow emailed password reminders' checkbox on the user settings dialog. This will allow end user to request emailed password reminders. Note, for this to work you must have previously entered email addresses into each user's record. You may do this by making email required under user settings.
• You may reset a user's password by clicking on the reset password icon () from the user manager. The next time the user logs in (using the word 'reset') he/she will be forced to enter a new password to proceed. The 'reset' password may be customized. Please call technical support for more information.
• Enter the text 'reset' as the users password under the user edit screen. This has the same effect as clicking on the reset password icon.

Data managers