The user group manager displays a list of active user groups and a list of deleted user groups. The user groups are presented in a tabular format along with the group's description, the number of members, the group's permission (if enabled) and the group's subscribe status.

If the expand icon () is pressed each of the members in the group is listed. Press the collapse icon () to hide the list of members. If a user group resolves to any email addresses the mail icon () appears next to the group. Click on this icon to send all users in the group an email.

Using user groups

User groups serve several purposes:

Notifications

User groups may be used as a shortcut to a list of email addresses, users or other groups. These shortcuts may then be entered into the 'notify' field of events. When the item is modified the shortcut is resolved to email addresses which are sent a notification. For further information see the email feature.

Access

User groups may be used to grant access to events. Using the access level field you may specify the item is 'public to group only' which means that only users with common group membership may view the event - otherwise the event is private to its owner.

Subscriptions

User groups may be made subscribable which means end users may add themselves or remove themselves from the group. There is more information below on subscribable groups.

Permissions

You may grant permissions to a user group. All members of that group will then be granted that permission. This feature must be enabled under the user settings dialog first. You may use this feature, for example, to create a group called 'adminUsers' granting the group admin permission.

Note that group permissions are 'weaker' than other permissions settings in the sense that a group permission may only raise a regular permission. If the group permission is lower than the permission a user would have otherwise gotten it is ignored. Please see the user permissions help file for more information.

Subscribable groups

You may choose to make certain user groups 'subscribable' (if there is such a word). A subscribable group is identical to any other user group except end users may add themselves or remove themselves. When a user is logged in, if any subscribable groups exist, a manage subscriptions icon () appears in the icon tray, thus:

If the user clicks on this icon he/she will be presented with the manage subscriptions dialog. Please see that help file for more information.

Data managers